Booking and Rental Regulations

  1. Fees for rental of camp properties are listed on the Rental Fee Schedule. In addition to the rental fee, a $100.00 Deposit is required on all rentals which will be returned if the buildings and grounds are left in a clean condition and there are no damages found to camp property after the rental duration. The money paid for your Deposit will be deposited to our bank upon receipt. All Rental Regulations outlined on this form must be completed to be eligible to have your deposit returned. The Site Manager will inspect building & grounds following your rental. If cleaning/work is needed to return to rentable condition, $10.00 per hour will be deducted from your Deposit for the time it takes to complete these for the renter. If there is no cleaning required and no damage of our property from the rental, the Deposit will be returned in full. If cleaning is required or damages to our property are found, these will be deducted and any remainder of deposit will be returned to the renter. Refund of Deposits will be returned by mail to the renter at the address provided on the bottom of this form. Special arrangements for the carry over of a Deposit for repeat rentals may be approved by the Site Manager.
  2. To secure the rental date the $100 Deposit – check, money order, cashiers check or cash – must be received by the Site Manager with the White and Yellow (front 2) copies of “Rental Fee Schedule” form and “Booking and Rental Regulations” forms. Pink (back) copy is for renter to keep for their records. The Rental Fee must be mailed or presented to the Site Manager at least 30 days prior to the rental date. Cancellation made on rentals within the 30 days prior to a rental will cause forfeiture of the Deposit, only the rental fee amount will be refunded.
  3. The swimming pool may be rented from May – September, weather permitting. Due to requirements of our licensing by the Texas Department of Health and our Insurance Provider, renters must provide, at their own expense, a qualified lifeguard and provide a copy of their current certification form to the Site Manager prior to the rental. The lifeguard will need to bring a picture ID to verify their identity to the Site Manager. The pool gate cannot be unlocked unless this is provided. If the pool is not being guarded properly, and posted pool rules are not followed, all persons will be evacuated from the pool, the gate locked and there will be no refund of pool rental fees.
  4. The Renter will be responsible for any theft by users, loss, or damage to any Camp property over and above the $100 Deposit. Renter will be notified by a certified letter with details in the instance that this occurs.
  5. Rental dates & times are noted on the Rental Fee Schedule – start time to end time. Set up of tables, chairs & decorations will be done during these hours unless special arrangements are made with the Site Manager ahead of time. Rental times that are not adhered to according to the start and end time on the “Rental Fee Schedule” will cause a forfeiture of the renters Deposit.
  6. WHEN RENTAL IS OVER: Be sure to take all your belongings with you – including food from refrigerators & freezers. Leave all areas of building/area rented, kitchens & restrooms in clean condition with all kitchen items washed & put up. Wipe down and return tables & chairs to their rolling storage carts if applicable to building rented. Sweep floor. Mop up any food/drink spills. Leave any dirty dish rags, etc. in container provided. Empty all trash containers in building/area rented and place in securely closed trash containers outside of buildings. Turn off all lights and lock all doors securely in the areas/building(s) rented.
  7. Rental rates are not guaranteed for more than one year for advance rentals. The rates will be shown on rental contract.
  8. Rental dates/times may not be assigned to another group without a new Rental Fee Schedule form and Booking and Rental Regulations forms completed and approved by the Site Manager.
  9. The Master’s Workshop Camp is not liable for personal injuries while on our property nor for lost or damaged articles belonging to persons/groups renting or using the camp facilities.
  10. No camp equipment or property – examples: kitchen equipment/utensils, benches, tables, or cleaning items, etc. – are to be removed from the camp premises. If any items are missing or damaged during rental, their replacement cost will be deducted from renter’s Deposit.
  11. Decorations or material such as staples, tacks, nails or tape that will mar or damage any camp property are not allowed on walls, floors, windows, equipment, ceilings, grounds or any outside areas. Sticky tack or command strips are allowed. Special decorations or exhibits will need to be approved prior to rental date by the Site Manager. All decorations or signs need to be removed when rental is over.
  12. The possession or use of ALCOHOL, and/or ILLEGAL DRUGS is STRICTLY PROHIBITED on the camp’s property. Use of TOBACCO PRODUCTS is prohibited on the camp’s property. No FIREARMS are permitted on the premises. Any individual(s) violating any of these will be dismissed immediately from the premises. All Deposits and Rental Fees paid will be forfeited if dismissal is required and probation of the group/individual if they should seek another rental.
  13. Paper towels, toilet paper, hand soap, trash bags, and dishwashing soap are provided for use of renters as needed during rental. Brooms, mops, cleaners and cleaning supplies are made available for use as needed during rentals.